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Educational Supervision

What is Educational Supervision?

  • a process of regular meetings between teacher and learner with support for the benefit of the learner
  • a process which allows the demonstration of strengths and revealing of difficulties so that these may be helped to be put right within the framework of the objectives set at the start of the programme.
  • a process that is confidential (except in defined circumstances), primarily educational and developmental, and designed to help the individual to progress
  • a positive process to give someone feedback on their performance, to chart their continuing progress and to identify developmental needs.
  • a forward-looking process essential for the developmental and educational planning needs of an individual

All these definitions are basically saying the meetings are there to help the learner by giving them feedback, keeping them on track for their training and helping them to develop in those areas where there is an identified need.

ARCP Panels & Educational Supervision

  • In Yorkshire, it is compulsory to engage in TWO educational supervision meetings PER 6m post.
  • There is a panel called the ARCP (Annual Review of Competency Progression) that meets every December and June to review your training progression and hopefully sign you off so you can go on to the next ST stage or, if you're in your final year, get your Certificate of Completed Training (CCT).
  • The ARCP panel is a formal deanery sub-school of General Practice.
  • For the ARCP panel to be able to sign you off, they have to see your educational supervisor's reports - you need to make sure that they have been uploaded.
  • Because the ARCP panel meet every June and December of each year, this means that you must get the last supervision meeting of each post done before the end of May and January respectively.

We recommend:

  • Feb - Aug period: 1st ES meeting March-April crossover period, 2nd ES meeting end May
  • Aug - Feb period: 1st ES meeting: Sept-Oct crossover period, 2nd ES meeting end Nov

So, especially during the period Feb-Aug of every year (as that is when most trainees will move onto the next ST stage) make sure you have had your second ES meeting before the end of May

What Happens After the Meetings?

  • You and your supervisor MUST generate an "Educational Supervisor's Report" (ESR).
  • This report will highlight any difficulties - either personal, educational or with the post. Please don't worry about these being documented. Educational supervision is not about disciplinary procedures but more about helping you overcome or see you through the difficulties.
  • Therefore, the report has an "agreed action plan" to help your training journey become smoother.
  • The report must be uploaded onto the e-portfolio.

Some Tips for GP Trainees

  1. Remember, the ultimate responsibility of arranging educational supervision sessions according to the RCGP is yours. So, if you forget to do this for whatever reason, only you end up losing out. Failure to do educational supervision sessions will postpone your ability to proceed to the next ST stage/completing training; it's one of the most important parts of your training.
  2. Familiarise yourself with the principles that underlie educational supervision and the art of receiving feedback. You can find most of this information on the Bradford VTS website (click here).
  3. Make sure your e-portfolio is up to date. It will be reviewed during your session. You need to ensure you do the right number of the various components of the workplace based assessment of nMRCGP at the right time. You can't do, for instance, all 6 CBD sessions all towards the end.
  4. You should be making effective use of the PDP section of the e-portfolio: a section which helps you to reflect and decide on further learning needs (from day to day work for instance). This too will be reviewed.
  5. Get your clinical supervisor to fill in a report on the e-portfolio before your ES meeting. This applies to EVERYONE (i.e. hospital and GP posts) and is mandatory in Yorkshire, Humber and North Lincolnshire.
  6. Bring your COGPED OOH work booklet (if you're in a GP post)
  7. Collect additional Information and reports. Examples: reflective diary, courses attended, publications/presentations, feedback from consultants, feedback from other working colleagues or other staff (eg departmental secretaries). Collecting this 'extra' information should be the trainee's responsibility.   There are some structured reflective templates in the right hand column under the "Resources" section of this website to help you with these.
  8. The MSF & PSQ: Ask your educational supervisor for the report BEFORE the meeting so that you have at least one day to read and reflect on it (see below for a reflective form)

And don't forget to bring your username (usually your email address) and password for the e-portfolio.

Medical information is provided for educational purposes only and NOT intended as medical advice for patients.

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